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Childcare Providers

Providers please be aware that parents must have applied and secured a 30 hours code by the 31st August 2017 for their child to be funded for the additional entitlement from 1st September.  The child must have had their 3rd birthday by the 31st August to be eligible for funding from the Autumn term. A child is entitled to the additional free hours the term following their 3rd birthday or the term following the date the code was issued, whichever is later.

Please see the update on Early years Entitlement August Bulletin for details

If you have not already done so, please return a signed Declaration Page of the Gloucestershire Local Provider Agreement as soon as possible to avoid non payment of funding from September

Important information for childcare providers regarding the Early years Entitlements, please read the downloads to the right of this page

If you are not yet registered as a childminder but are interested in finding out more, please look at the Useful Information at the bottom of the page. By clicking on "Introduction to Childminding" you will find all the information you will need to know, together with a copy of the booking form.


What do I need to do if I am interested in taking the Nursery Funded Entitlement for 2, 3 & 4 year old funding?

Please read the Gloucestershire Provider Agreement and print off the Declaration page only, sign and return it either by scanning and returning via e-mail to or posting to Family Information Service, Shire Hall, Westgate Street, Gloucester GL1 2TG, by Monday 3rd July 2017. If a signed Declaration is not received, this could jeopardise your provision’s receipt of the funding from 1st September 2017. In order to avoid GCC having to take this action, please ensure that you return your signed Declaration as soon as possible.

How can parents find out about my provision?

Glos Families Directory (managed by the Family Information Service) enables families to find out about your provision and the services you offer. It is important that you keep your provider information with FIS up to date. Please check your entry on this Directory by searching for your provision.

How do I update my information on the Glos Families Directory?

To make any amendments to your provider entry, sign in using your e-mail address and password which should have been sent to you. If you are having problems signing in or need further information, contact Family Information Service on 01452 427362 or by email at .

Help parents get ready

You can help parents get ready for tax free childcare and/or 30 hours by encouraging them to firstly complete the Childcare Choices Calculator ( This calculator informs parents which entitlements they are eligible to claim.  They will need the following information ready to use the calculator and apply for their childcare entitlement:

  • Parent’s name, address and National Insurance number and the same details for their partner (if they have one)
  • Child/ren’s date of birth
  • Details on their income
  • Details on any benefits they or their child receives

You can keep yourselves up to date by regularly visiting the Childcare Choices website ( Look for the ‘Childcare providers: What you need to know option on the homepage to take you to provider information.

Partnership Approaches to 30 Hours Childcare

If you’re considering working in partnership to deliver 30 hours childcare there is a new toolkit to support partnership approaches. The Family and Childcare Trust toolkit, developed following the 30 Hours Mixed Model Partnership project, commissioned by the Department for Education (DfE) is designed to support mixed model partnership approaches to delivering the extended free entitlement for 3 and 4 year olds. This interactive toolkit will help you set up or join a partnership, maximise the benefits of working together and tackle the challenges joint working can bring. It contains practical advice, guidance and case studies.   

Gloucestershire County Council has also produced a guide to partnership working to support providers, see the downloads section.

Promotional materials for 30 hours

Remember that promotional materials for the Tax-Free Childcare, which was introduced on 28 April and the 30 hours free childcare is available on the new Government Childcare Choices website

You may also wish to use the toolkit found in the following link which has materials to promote the offers to parents in your provision:

Included in the toolkit you will find:

Information on Childcare Choices and the new offers
Suggested text to email to parents
The Childcare Choices logo
Some graphics and messages you can use on your social media channels
An A4 poster
An A4 information sheet for staff and parents

FREE Telephone Surgeries for the 30 hours offer

We are fast approaching the 1st September 2017 and the start of the 30 hours offer. In preparation for this we’re pleased to offer free opportunity for ALL childcare providers to have a 15 or 30 minute slot with Deborah Robinson from NDNA (National Day Nurseries Association), to discuss any issues you have regarding provision of the 2, 3 and 4 year old entitlements.

Deborah will be available between the hours of 9am and 5pm on the following dates:

Friday 28th July
Tuesday 8th and Tuesday 29th August
Friday 1st and Friday 29th September

To book a time slot, please e-mail Deborah with your preferred date and your question/query. She will allocate either 15 or 30 minutes and advise you at which time she will be available

Following these sessions, Deborah will put together an anonymised ‘Frequently Asked Questions’ (FAQs) sheet. This will be published on this directory for all providers to access and will be updated after each of the dates.

Keep looking at the website for further updated information.

Frequently Asked Questions (FAQs)

30 hours FAQs     DO YOU KNOW THE FOLLOWING??               August 2017

The following are some frequently asked questions from recent telephone surgeries and questions received by the Family Information Service on the additional free childcare entitlement for 3 & 4 year olds (30 hours) from September 2017.

1. What happens if a parent wants to use 2 providers, one that is open term time only and another that is stretching the offer?

Three different things could be done:

1. The term time only setting claim their actual hours and the other setting stretch the remaining hours.

2. The one setting stretches the full entitlement (if that is the appropriate amount of hours) and the term time only setting charges the parents for all their attendance.

3. The one setting stretches a limited amount of hours so that the term time only setting can have some hours too.

It is up to the parents to choose how they want to split it and should state this on the Parent/Carer Declaration form.  Parents should also consider which settings receives which part of the funding.  The universal element will always be available but the extended offer could be lost.  One setting can choose to stretch the funding whilst the other doesn't as long as the amounts don't exceed their entitlement.  If they do, the parents need to decide where they wish to take their funding.

2. Is it correct that although a parent can use their entitlement with several providers, this can not be more than 2 sites in one day?

Yes. Continuity of care is important for the child so providers should bear in mind the impact that multiple providers may have on a child’s learning, development and wellbeing. Parents can split their free entitlement between multiple providers but this must not be more than 2 sites in one day. As an example, a child may attend a breakfast club based on a school site in the morning, followed by a nursery class and then move to a childminder at lunchtime. This would still class as two sites, even though the child could be attending three different providers.

3. What happens to parents who lose eligibility for additional hours in September?

From September 2017, any child who is taking up provision but then loses eligibility will benefit from a grace period. Children of parents who lose eligibility in September will remain in childcare until 31st December 2017 (i.e. the end of the term).

The Department for Education (DfE) has recently issued a comprehensive set of FAQs on the Early Years Free Entitlements. See Download


Updated Early Years Entitlements Operational Guidance for Local Authorities and Providers

The DfE has updated their Operational Guidance. Providers will find this helpful in understanding the new 30 hour extended entitlement.

Please see the Downloads section

Disability Access Fund (DAF) 0 Information for Practitioners

3 and 4 year old children are eligible if they receive free Early Years Education and if they are in receipt of Disability Living allowance. DAF provides the Early Years Setting an additional annual amount of £615 per child for those who are eligible.

This funding is not transferable to other settings e.g. If the child leaves before the end of the financial year this money can’t be moved over to a new setting and if the child attends more than one setting it is up to the parent to decide where this funding should go – it cannot be split between both settings.  Please see document under downloads for more information

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